… Even if It’s Not Mandated Yet
Private duty home care agencies should consider transitioning to Electronic Visit Verification (EVV) not just for compliance, but because it also helps caregivers clock in and out more easily, streamlines operations, and ultimately saves valuable time.
Many private pay agencies assume EVV only applies to those billing Medicaid, and as a result, they miss out on key benefits like process automation, increased caregiver accountability, and better data visibility. 
EVV Isn’t Just a Medicaid Thing Anymore
One by one, states are implementing EVV for Medicaid to comply with the 21st Century Cures Act. But that mandate is just the beginning.
The ripple effect is already in motion, and it’s likely to extend to Veterans Affairs and other government-funded payer sources in the near future.
On top of that, more private pay clients are requesting increased transparency and accountability from their care providers.
The landscape of home care is shifting, and smart agencies are taking action to future-proof their businesses. Implementing EVV now ensures you’re ready for what’s next, not scrambling to catch up.
Beyond Compliance: Other Benefits of EVV
If your private pay home care agency is asking why it should implement EVV, here are a few basic yet important reasons to move forward with a home care management software:
- With EVV, you can eliminate time-consuming manual tasks like:
- Tracking down and collecting paper time sheets
- Manually adding up hours
- Recording travel time on paper
The result? Fewer errors. Faster billing. More accurate documentation for audits, taxes, and compliance. It’s not just about proving a visit happened; it’s about running smarter operations.
Less Stress. More Productivity.
Caregiver management can be exhausting. No-shows, late arrivals, and chaotic scheduling often eat into your personal time and peace of mind.
While EVV can’t solve every staffing challenge, it does eliminate a lot of unnecessary stress.
Instead of chasing paper timesheets or answering clock-in texts at midnight, you can automate these tasks and reclaim hours each week. In addition, this information will be available to you electronically whenever you need it, so you’re not digging through folders.
And when you equip caregivers with easy-to-use tools, they can focus on delivering quality care, not navigating outdated processes.
Scheduling systems like Rosemark provide caregiver apps that can contain care plans, the ability to write notes and collect client signatures, and access to important information about a client that can help ensure each visit runs smoothly and the client’s needs are met.
A key feature worth noting is the ability to send shift offers in the app rather than sending emails and making tons of calls to fill a gap in your scheduling.
Set a Strong Foundation for Growth
Whether you’re a start-up or an established agency, EVV is part of the tech foundation you need to grow.
Want to take on new payer sources? Add more clients? Expand your services? It all starts with systems that scale, and EVV is one of them.
Here are a few tips for implementing EVV smoothly:
- For new agencies: Start on the right foot by using EVV from day one to avoid backtracking. You don’t want to start with paper time sheets and then ask your CGs to switch to something new when they’ve grown accustomed to an established process.
- For established agencies: If you have been in business a while and are ready to transition from paper timesheets to EVV, adopt these processes:
- Train office staff first so they can support caregivers in the field.
- Hold in-service trainings to help caregivers build confidence and practice using the app.
Transitioning Proactively vs. Reactively
The sooner you implement EVV, the smoother the transition for your private duty home care agency. Early adoption means more time to train, troubleshoot, and get buy-in from your team.
Waiting until it’s mandatory often results in rushed rollouts and frustrated staff.
Smart leaders plan ahead, and EVV is a powerful first step toward running a modern, resilient, future-proof private duty home care agency.
Future-Ready Care Starts Now for Private Duty Home Care
EVV isn’t just a tech upgrade, it’s a strategic move toward greater efficiency, compliance-readiness, and better care delivery.
Now is the time to evaluate your systems and explore how EVV can work for your private duty agency before you’re forced to.
Want to see how Rosemark can support your EVV transition? We’re here to help.